What to Include on Your Welcome + Sign-In Table at Your Wedding

Your welcome table is the very first impression your guests have when they enter your wedding celebration — it sets the tone for the day! It’s more than just a place to sign a guest book. It’s a beautiful, thoughtful moment that reflects you as a couple. Whether your wedding style is romantic, modern, rustic, or whimsical, your welcome table is where guests begin experiencing the story of your love.

Here at Hoyt Hallow Wedding Venue, we see so many creative and meaningful welcome table setups, and we love helping couples bring their personalities into those small moments.

Here are a few thoughtful items to consider including on your sign-in and welcome table:

1. A Thoughtful Guest Book

Your guest book is a keepsake you’ll look back on for years. There are so many ways to personalize it:

• A traditional guest book

• A Polaroid guest book where guests snap a photo and sign next to it

• An audio guest book where loved ones leave a voice message

• A custom photo book of your engagement pictures for guests to sign

Choose a style that feels special and true to you.

2. A Welcome Sign

Whether printed, handcrafted, or acrylic, your welcome sign is the star of the table. It helps guests know they’re in the right place and sets your wedding aesthetic. At Hoyt Hallow Wedding Venue, we encourage coordinating your welcome sign with your florals and décor for a cohesive look.

3. Photos

This is one of our favorite touches. Display:

• Your engagement photos

• Childhood photos

• Family heirloom pictures (like parents’ or grandparents’ wedding photos)

Photos bring warmth, memory, and storytelling to the space.

4. A Memory or Memorial Display (Optional)

For loved ones who can’t be present physically, a small framed note or candle is a meaningful way to honor them. This can be as simple as:

“Forever in our hearts and celebrating with us in spirit.”

It’s a gentle, beautiful way to hold space for them.

5. Wedding Day Details or Itinerary

A small sign with the day’s timeline is helpful — especially for large weddings. It lets guests know:

• Ceremony start time

• Cocktail hour location

• Dinner & dancing timeline

Matching this to your stationery keeps everything visually consistent.

6. A Card Box or Gift Basket

Encourage guests to leave cards and small gifts in a secure, intentional spot. Use:

• An acrylic or glass box

• A wooden keepsake box

• A woven basket

Add a small sign labeled “Cards & Gifts” for clarity.

7. Small Personal Touches

This is where the magic happens. Add pieces that reflect who you are as a couple:

• Your wedding hashtag

• A favorite quote

• Personalized favors

• Fresh or dried florals that match your ceremony décor

These little details bring personality and warmth to your welcome space.

Styling Tips from Hoyt Hallow Wedding Venue

We’ve learned a thing or two from thousands of beautiful wedding days:

• Keep the table uncluttered — simple stands out.

• Vary the height — combine a floral piece, framed photo, and guest book laid flat.

• Let lighting work for you — candles or lanterns create romantic warmth.

• Ask what décor is available to borrow — Hoyt Hallow Wedding Venue provides décor options that couples are welcome to use!

Let’s Create Your Perfect Welcome Table

At Hoyt Hallow Wedding Venue, we love helping couples style meaningful, memorable welcome tables. Whether you love minimal elegance or charming rustic details, we help bring your vision to life in a stress-free and beautiful way.

If you’re currently planning your wedding,

we’d love to walk you through ideas that match your style and story.

Schedule a tour or planning meeting with us anytime!

-XOXO HH